熟悉辦公事務(wù)——正式會(huì)議的程序 Formal Meeting Procedure

正式會(huì)議的程序　Formal Meeting Procedure

會(huì)議的類(lèi)型五花八門(mén)。但是，正式的會(huì)議（formal meeting）是在主席的（chairman）主持下進(jìn)行的。主持引導(dǎo)正式會(huì)議的大部分用詞都是公式化的（stylized），也就是說(shuō)，一樣的話(huà)被用在所有的情景之中。當(dāng)然，也分正式（formality）的程度。

會(huì)議開(kāi)始

正式：

☉Ladies and Gentlemen, I declare this meeting to be open.

女士們先生們，我宣布本次會(huì)議開(kāi)幕。

非正式：

☉Shall we start?

我們開(kāi)始吧？

☉Let’s get started with our business for today, shall we？

讓我們開(kāi)始今天的議程，好嗎？

審查紀(jì)要

正式：

☉Could we get someone to move that the minutes of the last meeting be accepted?

我們中有沒(méi)有人提議接受上次會(huì)議的紀(jì)要？

☉I so move we accept the minutes.

我提議我們接受紀(jì)要。

☉Will we take the minutes as read?

我們要讀一下紀(jì)要嗎？

非正式：

☉Has everyone seen the minutes?

每個(gè)人都看過(guò)紀(jì)要了嗎？

☉May I read the minutes?

我是否可以讀一下紀(jì)要？

對(duì)照日程

☉Could we add an item to the agenda?

我們能否增加一項(xiàng)到議程中？

☉I would like to delete item 3 from the agenda.Do we have a motion?

我覺(jué)得應(yīng)該將第三項(xiàng)從議程中刪除。大家有異議嗎？

☉The first item on the agenda today is……

我們今天議程的第一項(xiàng)是……

宣布會(huì)議的目的

☉The purpose of today’s meeting is……

今天會(huì)議的主要目的是……

☉What we should consider first is……

我們首先應(yīng)當(dāng)考慮的是……

給出發(fā)言權(quán)

會(huì)議主持人同意某會(huì)議出席人員發(fā)言。

正式：

☉I would like to give the floor to Mr.Williams.

我想將發(fā)言機(jī)會(huì)讓給威廉斯先生。

☉David has the floor.

請(qǐng)大衛(wèi)發(fā)言。

非正式：

☉What have you got to say about this, Mary?

瑪麗，對(duì)此你有什么要說(shuō)的嗎？

☉Let’s listen to what Jackson has to say.

讓我們聽(tīng)一下杰克遜有什么要說(shuō)的。

要求發(fā)言

正式：

☉Excuse me, Mr.Chairman, may I say something please?

對(duì)不起，主席先生，我能說(shuō)點(diǎn)什么嗎？

☉With the Chairman’s permission, I would like to take up the point about……

如果主席允許的話(huà)，我想講講關(guān)于……的話(huà)題。

非正式：

☉I would like to say something here, please.

請(qǐng)讓我就此說(shuō)兩句。

☉Can I make a point about……?

我能否就……談?wù)勏敕ǎ?

結(jié)束一個(gè)論點(diǎn)

正式：

☉Has anything further they wish to add before we move on the next item on the agenda?

在我們進(jìn)入議程的下一個(gè)環(huán)節(jié)之前，還有誰(shuí)要補(bǔ)充的？

非正式：

☉Anything else?

還有別的嗎？

引導(dǎo)

當(dāng)討論跑題的時(shí)候，如下語(yǔ)句可以用來(lái)引導(dǎo)與會(huì)者回到正題。

☉Let’s not loose sight of our main point.

我們別跑題了。

☉Let’s get back to the issue under discussion.

讓我們回到討論的議題上吧。

☉Are we getting sidetracked here?

我們是不是跑題了？

通過(guò)議案

當(dāng)某人有意推動(dòng)形成某決定或制定某措施時(shí)，必須通過(guò)與會(huì)者對(duì)其議案進(jìn)行表決。

☉I move that……

我提議……

☉I second the motion.

我支持該議案。

表決

當(dāng)與會(huì)者對(duì)某議案表決時(shí)，他們可以給出的回答有三種：是（Aye），否（Nay），棄權(quán)（undecided）。

☉All in favor, say aye.

表示同意的，請(qǐng)說(shuō)“是”。

☉Any opposed?

有反對(duì)意見(jiàn)嗎？

維持秩序

正式：

☉Mr.Laurence, you are out of order.

勞倫斯先生，現(xiàn)在不是您的發(fā)言時(shí)間。

☉I shall have to call you to order, Mr.Michell.

我得提醒您注意秩序，米歇爾先生。

☉Mr.Howard, would you please address your remarks to the Chairman?

霍華德先生，您是否可以向主席陳述您的評(píng)述？

非正式：

☉We can’t all speak at once.Ms.Peterson, would you like to speak first?

我們沒(méi)辦法同時(shí)都講。彼得森女士，您是否愿意先說(shuō)？

☉Mr.Howard, you’re talking out of turn.

霍華德先生，現(xiàn)在不是您的發(fā)言時(shí)間。

總結(jié)

無(wú)論是正式的還是非正式的會(huì)議，都能夠按照固定程序有條不紊地進(jìn)行，這樣就能在最短的時(shí)間達(dá)成最多的意向。

Words　單詞表

accept接受

agenda議程，議事日程

audit審計(jì)，審核

declare聲明，宣布

dues會(huì)費(fèi)；稅款

extensively廣闊的，廣泛的

inflation通貨膨脹

membership會(huì)員資格，成員

minutes會(huì)議紀(jì)要

motion運(yùn)動(dòng)；提議

move（a movement）提出，提議

nay不，反對(duì)

oppose反對(duì)

rate比率；費(fèi)用

reflect反射；反映

review審核，復(fù)審

second（a movement）支持，贊成

Phrases　短語(yǔ)表

be out of order發(fā)生故障，秩序紊亂

duly noted充分注意到

financial reports財(cái)務(wù)報(bào)告

fiscal year會(huì)計(jì)年度，財(cái)政年度

hike up a rate比例上升

in favor贊成，支持

open a meeting會(huì)議開(kāi)幕，會(huì)議開(kāi)始

quite reasonable相當(dāng)合理，蠻劃算的

say aye表示贊成

strike from an agenda從議程中刪除

take up a point接談一個(gè)話(huà)題

talk out of turn說(shuō)話(huà)輕率，講話(huà)不合事宜

up for discussion提出討論

vote nay投反對(duì)票

worth our time值得我們花時(shí)間

實(shí)景對(duì)話(huà)1

A：Ladies and gentlemen, I declare this meeting to be open. Let's get down to business, shall we?Would someone please move that the minutes of the last meeting be accepted?

B：I so move that the minutes from the last meeting be accepted.

A：Any seconds?

C：I second the motion.

A：Great. Has everyone received a copy of the agenda?The first item up for discussion is to review the financial reports. The purpose of today's meeting is to complete the necessary preparations for the company audit.The first problem we should look at is our approved budget for the fiscal year.

B：Excuse me, Madam Chairman, may I say something please?

A：Mr. Williams, you have the floor.

B：Thank you. The approved budget for this fiscal year has already been extensively reviewed by all members of the Finance Department and has also received approval from our executive board. In my opinion, it is not necessary to spend much time reviewing them again at this meeting.

A：Your comments are duly noted. Does anyone else have anything further to add?

C：I move that the budget review item be struck from the agenda.

A：Mr.Carlson moves the agenda be revised, any second?

D：I'll second the motion.

A：All in favor say aye.

（Collective“aye”）

A：Any opposed?

E：Nay.

A：Mr. Simmons, you vote nay?

E：Yes I do, Ms. Chairman.I believe it is still worth our time to review the budgets, even though they have already been reviewed.

A：女士們先生們，我宣布本次會(huì)議開(kāi)始。讓我們進(jìn)入正題，好吧？我們中有沒(méi)有人提議接受上次會(huì)議的紀(jì)要？

B：我提議接受上次會(huì)議的紀(jì)要。

A：有支持的嗎？

C：我支持。

A：好極了。每個(gè)人都拿到議程的復(fù)印件了吧？要討論的第一項(xiàng)是審核財(cái)政報(bào)告。今天會(huì)議的主要目的是為公司的審計(jì)完成必要的準(zhǔn)備工作。第一個(gè)議題是財(cái)政年度已經(jīng)通過(guò)了的預(yù)算。

B：對(duì)不起，主席女士。我能否說(shuō)兩句？

A：威廉斯先生，請(qǐng)講。

B：謝謝。被批準(zhǔn)的財(cái)政年度預(yù)算應(yīng)當(dāng)已經(jīng)通過(guò)財(cái)務(wù)部成員的廣泛審核，而且得到了董事會(huì)的認(rèn)可。在我看來(lái)，這次會(huì)議上就沒(méi)有必要再花那么多的時(shí)間來(lái)復(fù)審了。

A：您的意見(jiàn)我們已經(jīng)認(rèn)識(shí)到了。其他人還有什么要補(bǔ)充的嗎？

C：我贊成“預(yù)算復(fù)審議項(xiàng)”從議程中刪除。

A：卡爾森先生主張修改議程，有支持的嗎？

D：我贊成提議。

A：表示贊同的請(qǐng)說(shuō)是。

（集體“贊成”）

A：有反對(duì)意見(jiàn)嗎？

E：反對(duì)。

A：西蒙斯先生，您投反對(duì)票？

E：是的，主席女士。即便他們審核過(guò)了，我覺(jué)得我們?nèi)匀挥斜匾〞r(shí)間復(fù)審。

實(shí)景對(duì)話(huà)2

A：With the Chairman's permission, I'd like to take up the point about the increase of membership dues.

B：Ms. Learner, you have the floor.

A：I think the increase in membership dues is unreasonable. What increase of services do we receive for the increase in payment?Nothing！

C：That's not exactly true, Susan.

B：Mr. Howard, you're talking out of turn.

C：Sorry, but I just wanted to say, the increase is quite reasonable.

B：Let Ms.Learner finish.

A：Thank you, Mr. Chairman.As I was saying, the increase in cost does not reflect an increase in services, and so I move that we deny the increase.

B：Mr.Howard, would you like to say something?

C：The increase in fees is due to an increase in inflation. Members have been paying the same rate for over twenty years now！

A：Exactly！So when you hike the rate up now, everyone will be upset！

B：Ms. Learner, you're out of order.

A：如果主席允許的話(huà)，我想接著談增加會(huì)費(fèi)的問(wèn)題。

B：勒納女士，請(qǐng)發(fā)言。

A：我覺(jué)得增加會(huì)費(fèi)沒(méi)有任何道理。多掏錢(qián)換來(lái)的增加服務(wù)體現(xiàn)在哪里？什么都沒(méi)有！

C：蘇珊，那不太對(duì)。

B：霍華德先生，還沒(méi)有輪到您發(fā)言。

C：對(duì)不起，我就是想說(shuō)增加會(huì)費(fèi)是合情合理的。

B：我們讓勒納女士把話(huà)講完。

A：謝謝主席先生。正如我剛才所說(shuō)的，費(fèi)用的增加沒(méi)有反映出任何服務(wù)的增加，所以我提議我們否定（會(huì)費(fèi)）增加。

B：霍華德先生，您有什么要說(shuō)的？

C：增加會(huì)費(fèi)是因?yàn)榭紤]到通貨膨脹。同樣的費(fèi)率，會(huì)員們到現(xiàn)在已經(jīng)付了20年了！

A：沒(méi)錯(cuò)！那現(xiàn)在要是大幅提高會(huì)費(fèi)的話(huà)，大家都會(huì)失望的。

B：勒納女士，現(xiàn)在不是您的發(fā)言時(shí)間。